Grant Guidelines

Funding is intended to cover project that are incremental to an applicant`s core operations and are carried out over a specific time frame.

Projects considered for funding will encompass one or more following themes; Health, Education, Arts and Culture, Sports and Recreation, local Environment and Social Services.

The Prince George Community Foundation supports a broad range of projects that encompass one of more of the following characteristics: provides a service to the community, approaches a community challenge in an innovative fashion, enhances the physical, mental and/or emotional health and wellbeing of members of the community, or strengthen the social, cultural, and/or environmental structure of the community.

The Board seeks initiatives which will: enhance the community structure involve individuals, groups and organizations in the community recognize the abilities, skills and resources that exist in the community respond creatively and effectively to local problems and challenges collaborate, facilitate and cooperate for the benefit of the community strengthen the social networks within the community and the commitment of its members to care for one another build on the community's social capital and civic vitality.

Eligibility

Community organizations that are registered charities or qualified donees under the Income Tax Act are eligible to apply for grants from the Foundation.

Organizations that are not registered charities or qualified donees under the Income Tax Act can be eligible to apply for grants from the Foundation by contracting with an agency that is a registered charity.

The registered charity must: a) agree to have their charitable registration number used on the application, b) accept any flow-through funds on behalf of the applicant, and c) provide a letter from the registered charity stating their agreement to the grant application. The letter MUST be included in the application.

An organization can apply once per grant cycle. Applicants are eligible for funding for the same program two times in a five year period.

Grants are not made to individuals or businesses.

Organizations must demonstrate effective management and fiscal responsibility.

Grant Type and Amount

Regular Grant: For projects to be completed within either the 1st or 2nd granting cycles and range from $500 to $2,500.

Special Grant: consideration may be given to support a few grant requests per grant cycle for an amount from $ 2,500 up to $5,000. Applicants are asked to explain their need for funding and to show two or more matching contributors.

Seed or Development Grant: a grant of up to $1,000 may be considered during a granting cycle for background research or the development of a business plan to support a future grant request. Applicants are to complete only “Seed or Development Grant Request”.

Multi-year Grants: consideration may be given for support of up to three years for a project that is a new venture. Continuation of support is conditional on a satisfactory progress report. This report will be submitted annually on either December 31st or May 31st depending on the granting cycle. Applicants will be asked to attach a three year business plan to their grant application form. No grant is to exceed $7,500 over the term of any multi-year grant.

Criteria

Grant applications will be assessed against the following criteria:

A. Community Focus Factors: 45%

Organization's Mission and Mandate:

The project fits the mission and mandate of organization.

Evidence of Need:

The project application provides evidence of or clearly explains the need for the project.

Collaboration & Partnership:

The project involves partnership and collaboration with at least one other partner within the community.

Utilization of Local Resources:

The project emphasizes and utilizes the skills and resources that exist in the community including using, enhancing, mobilizing or expanding the skills capacities and assets of local people.

Reach:

The project outcomes will be widely accessible to the members of community of Prince George or to a number of the members of a specific community within Prince George.

Appeal:

The project would be seen by the community to be of value to the larger community or to a smaller community within it.

B. Feasibility Factors: 25%

Plan:

The project plan is well-defined and detailed with clear timelines. The concept is well developed with concrete, time-limited aims and objectives. Staff and Volunteer

Capabilities:

The expertise of the staff and/or volunteers is well-suited to the project. Budget: Reasonable & realistic amounts have been requested for activities proposed.

Funding Sources:

The budget lists at least one other confirmed funding source or in-kind contribution*, or demonstrates how the applicant will cover the funding shortfall while still demonstrating financial need.

C. Achieving Results: 30%

Performance Measures:

The project application describes the way the project success will be evaluated.

Impact:

The extent to which a project will benefit a target population group or an environmental area will be clear.

Value for Money:

The project will realize a significant result with a moderate amount of funding (grants are generally less than $2,500).

*In-kind contributions may include contributions of services, materials or equipment but is not generally considered to include volunteer labour unless provided by a third-party organization.

Ineligible Requests

Projects cannot be considered eligible if:

  • an organization's usual operational or core expenses, such as heat, rent, or existing staff salaries. Projects can only include costs that are incremental to an organization’s existing operations.
  • any expenses which predate the current grant cycle
  • covering deficits, retiring debts or mortgage payments
  • providing for or establishing endowments
  • activities of religious organizations that serve primarily their membership and/or for direct religious purposes
  • major capital construction, major renovations, or regular maintenance (i.e. a building, a roof, or a furnace)
  • improvements or additions to land or property which might revert to private ownership
  • travel costs
  • team or club sponsorships
  • annual fund drives
  • projects that duplicate services provided by other organizations
  • school programs or programming, and school construction (including playground equipment)